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We Are Family are recruiting for two new Trustees to join our board as Company Secretary or Treasurer.

This is a volunteer role and so the capacity to devote the time needed for the following is essential:

  • 4 Board meetings per year
  • 2 Board away days per year (on a Saturday)

We estimate 8-10 hours for the charity per month.

THE ROLES

The Company Secretary will:

  • Work directly with the Chair and Deputy Chair to organise and plan for regular Board meetings, producing agendas and a supporting pack of Board papers
  • Ensure minutes are taken at the Trustee Board meetings and circulated in a timely manner
  • Take an active role in the governance of the Charity, ensuring that the company complies with its governing document, Charity Law, Charity Commission, and other relevant legislation
  • Arrange for filings to be submitted to the Charity Commission in accordance with statutory deadlines
  • Liaise with Committee Chairs to collect and distribute Committee meeting notes to the Board of Trustees 
  • Maintain and update statutory records including annual returns, report, and accounts, and changes to the trustee membership.

Download the full Recruitment Pack here

The Treasurer will:

In this role you will:

  • Advise on the financial implications of We Are Family’s strategic plan.
  • Be an active member of the We Are Family Finance, Fundraising & Resources Committee who meet once every quarter.
  • Oversee presentation of budgets, internal management accounts and annual financial statements to the board of trustees.
  • Oversee on the board’s duty to ensure that proper accounting records are kept, financial resources are properly controlled, invested and economically spent, in line with good governance, legal and regulatory requirements.
  • Lead the development and implementation of financial reserves, cost management and investment policies.
  • Monitor and advise on the financial viability of the charity.
  • Oversee the implementation of and monitoring specific financial controls and adherence to systems.
  • Oversee the charity’s financial risk management process.
  • Review and approve payments (including payroll).
  • Be the main point of contact for We Are Family’s bank.
  • Act as a counter signatory on important applications to funders.
  • Liaise with the appropriate member of staff responsible for the financial activities of the organisation.
  • Liaise with the external auditors or independent examiner on specific issues such as the auditor’s or examiner’s management letter and the related board representations. 

Download the full Recruitment Pack here

Although many of our current Board members are adopters themselves, we are also keen to recruit suitably qualified people who are not, but who can demonstrate a commitment to the values and mission of We Are Family.

One of the great strengths of We Are Family is that we are volunteer and member driven, and we represent a diverse community of adoptive parents. We particularly welcome trustees from Black, Asian and minority ethnic backgrounds to ensure that the board can benefit from this diversity of experience. We would also welcome single adopters to the board. 

To Apply 

If the opportunity to join an exciting, rapidly growing charity appeals to you as someone able to make a valuable contribution, please email applications@wearefamilyadoption.org.uk to receive a Recruitment Pack and / or to arrange an informal conversation about the opportunity.

Please note that applications are received and reviewed on an ongoing basis, therefore an early application is advised.

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